Temporary Office Assistant - Maternity Cover (3 months)

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Description

Hello Hello!  Alight is recruiting Temporary Office Assistant -Maternity Cover  for our program in Uganda. The position will be based in Oruchinga  . You’re interested in joining us? Welcome, we’re happy you’re here!

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. 

About the Position

Reporting to the Operations Officer , the  Temporary Office Assistant - Maternity Cover will be responsible for providing professional, efficient and effective Office support services for Alight Oruchinga Office and perform other duties as assigned time to time by the supervisor.

Key Duties & Responsibilities

• Receive and attend to visitors with professionalism and good customer care.
• Prepare and send office correspondences as requested.
• Update and maintain the monthly Warehouse tracker.
• Manage the store and update the stock cards.
• Raise requests for office supplies and consumables in order to ensure timely replenishment.
• Supervise and monitor cleaning services offered by Incentive Workers and compiling the timesheets for operations incentive workers.
• Record all Office supplies movements in and out of stores and ensure that the stock cards are kept up-to-date. 
• Compile quarterly needs for office supplies and submit them to your supervisor for onward approval and procurement.
• Ensure that the general Office comfort items, Compound and Sanitary supplies and materials are acquired timely, stocked and available for use by the Incentive Worker Cleaners.
• Ensure lights, utilities and facilities in general office areas are switched off, or powered down, including lighting in common areas.
• Photocopy and file all Office documents as assigned.
• Perform any other duties assigned to you by the supervisor.

Requirements

• At least Ordinary Level Education, certificate in office management or diploma will be an added advantage, with at least 1 year experience in administration, support, business administration, preferably in a similar position or combination of both education and experience.
• Experience in working with multi-cultural environments
• Good communication and interpersonal skills. 
• Ability to work in a team.
• Demonstrate strong interpersonal skills and commitment to work in a team – oriented, in a multi-disciplinary setting within a matrix management and ability to interact professionally at all levels.
• Proficiency in using advanced functions of computer applications such as Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Sound organizational skills and ability to prioritize and deliver assignments as required, and ability to work under pressure and to meet tight deadlines.
• Ability to draft and translate simple correspondence as required.
• Demonstrated organizational skills – resourcefulness, manage time and confidential information.
• Good command of English language (verbal and written) and other languages common in Oruchinga settlement camp.
• Excellent phone etiquette ensuring calls and messages are routed timely manner to the proper source.

Competencies:

• Technology and systems knowledge – Able to conduct routine work using basic software applications (Microsoft Office, Outlook) and appropriate technology and /or data base management systems.
• Project and task management – Attention to detail and ability to organize own work and complete assigned tasks within agreed timelines; and seeks guidance in organizing non – routine tasks.
• Institutional policies, processes, and procedures – Displays basic awareness of Alight structure.
• Flexibility and adaptability – Demonstrate ability and willingness to learn.
• Client Orientation – Demonstrates positive attitude towards clients and able to maintain relationships.
• Drive for Results – Takes personal ownership/accountability to meet deadlines and achieve set goals.
• Teamwork (Collaboration) and Inclusion – Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.
• Knowledge, Learning and Communication – Demonstrates tact and judgment, good listening and communication skills. Exhibits interest in learning and enhancing own abilities and sharing knowledge.

Others/Extra Details

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment. Any form of canvassing in the recruitment process will lead to automatic disqualification.

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