Human Resource Assistant

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Description

Hello Hello!  Alight is recruiting Human Recource Assistant for our program in Uganda to be based at Kampala Office. You’re interested in joining us? Welcome, we’re happy you’re here! 

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. 

The Human Resources Assistant is responsible for supporting the Human Resource department to provide general and routine HR support to the department ensuring efficient and effective functions.

Key Duties & Responsibilities

Records Management:

• Ensure originals of all documents are in the Kampala Personnel Files
• Add existing staff with all their respective details into the HR database/software.
• Ensure personnel files are in place for each existing staff as per audit requirements.

                   Interns and Volunteers

• Receive requests for internship and volunteer placement.
• In consultation with the Human Resources Coordinator and unit heads vet/recommend interns and volunteers for placement.

• Manage Internship placements with respective departments / program areas in line with the Internship Policy.

Time and attendance

• Maintain an up-to-date leave tracking system for all staff, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
• Prepare a monthly leave report and share with the Human Resources Coordinator for review and further action. 
• Work with the field Finance and Admin staff to ensure that timesheets are submitted while ensuring that deadlines are adhered to before payroll preparation.
• Ensure all staff timesheets are completed accurately by the 15th of each month.

HR Administration

• Proactively manage all HR correspondences and ensure response deadlines are met e.g. recommendations, bank letters, certificate of service, etc.

Staff Exits

• Follow up on clearance and exit forms for all exiting staff and ensure that they are received, dully signed off and cleared by all departments.
• Work with staff and supervisors to complete Exit Interviews/ forms in time and compile quarterly reports.  
• Conduct quarterly analysis of exit forms and submission of report on staff feedback to the HR Manager of management’s information.
• Receive all IDs and Insurance cards for all exiting staff.

Requirements

• A minimum of a Bachelor’s degree in Human Resources, Social Sciences or related field
• Experience working with NGOS in Human Resources and Administrative work.
• Computer skills in Microsoft office (Word, Excel) and the internet.  

Behavioral competences

• High level of confidentiality.
• Ability to work in a team
• Remains calm and positive under pressure and in difficult situations
• Aware of impact on others and adjusting own behaviour accordingly
• Tolerant of difference - cultural sensitivity in relation to its impact on HR

Skills

• Good written and spoken English skills
• Good analytical, organization, planning and communication skills
• Good interpersonal skills
• Records keeping skills
• Excellent communication skills including excellent writing skills
• Proficiency in major programs such as Word, Outlook and Excel
• Good interpersonal skills

Others/Extra Details

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment. Any form of canvassing in the recruitment process will lead to automatic disqualification.

"By applying to this job, I understand and acknowledge that ALIGHT is committed to ensure compliance of its code of conduct by staff and any other persons working on behalf of ALIGHT  with zero tolerance to GBV acts and Protection against Sexual Exploitation and Abuse. ALIGHT requires its staff and any other person working on behalf of ALIGHT to treat all people with dignity and respect and to actively prevent harassment, abuse and any nature of exploitation. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding related topics". "QUALIFIED WOMEN ARE ENCOURAGED TO APPLY".