Shelter Depot Store Management & Sales Agent

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Description

Hello Hello!  Alight is recruiting Shelter Depot Store Management & Sales Agent for our program in Uganda to be based at Nakivale Office  (1 position). You’re interested in joining us? Welcome, we’re happy you’re here! 

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. 

The Shelter Depot Store Management and Sales Agent will have the responsibility of running the Shelter Depot store in Nakivale Settlement, lead store management, to liaise with project customers and stakeholders, ensuring that the stock and sales are efficiently managed and support in planning for the Shelter Depot project. The Shelter Depot Store and Sales Agent will directly manage the 3 x Shelter Depot community workers, ensuring proper project implementation in line with the inventory policy requirements, Standard Operating Procedures (SOPs), supervising loading and unloading of goods, and managing all stores related documentation.

Key Duties & Responsibilities

Shelter Depot Store management

• Oversee the project activities at the site and ensure orderly operation within the project site
• Ensure that the store is tidy and well-arranged all the time to ease removal of or getting in materials and or movement of people.
• Ensure safety and security of stores, equipment and materials kept in the store.
• Issue supplies and materials are released from the stores as per the duly authorized Stores Release Forms (SRF).
• Keep track of office supply levels, alert and inform the supervisor before stocks of particular items run out and make orders for replenishment.
• Receive supplies and equipment procured and delivered to the field site/locations for program activities.
• Inspect deliveries to confirm that materials delivered conform to the details of the Purchase Order, Delivery Note and or Way Bill and that they are free of any damage before accepting them into the store.
• Write out a Goods Received Note (GRN) for every consignment received.
• Prepare payment request vouchers for goods delivered, ensuring that all the relevant documents required have been attached. Ensure that the vouchers are approved and payments issued out to suppliers.
• Control access to stores and ensure that only authorized personnel have entry.

Documentation and Reporting

• Periodically carry out self-auditing to ensure that correct records are kept and systems and procedures are followed.
• Maintain and update goods information/record system for easy reference (copies of all relevant documentation including delivery notes, requisition notes, purchase orders, and shipment, reports, etc.
• S/he will be responsible for drafting weekly and monthly activity plans in line with project work plan and also support the plan for the next phase of the project.
• Preparations and submitting daily reports to the supervisor and swiftly escalating any adversity.

• Participate in routine Shelter Depot assessments and data collections requirements

Coordination

• Support the Shelter Depot Project Social Enterprise Lead in the communication with OPM, UNHCR, and other governing bodies in the settlement
• Representation of the Shelter depot project in various forums/partnerships and be able to present / showcase Shelter Depot’s achievements in various forums
• Support the effective communication between ALIGHT and Every Shelter, participating in regular project update meetings

Human resource management:

• Responsibility for supervising the community workers, the cleaner/loader and security guards.

Other

• Perform any other duties assigned by the supervisor or in his/her absence, his /her designate.

Requirements

• Bachelor’s degree preferably in Business administration, Business Management or procurement and logistics.
• Minimum 2 years of relevant experience in a refugee settlement setting
• Experience in working with not-for-profit organizations, social business enterprises.
• Computer literate (Google suite App - Word, Excel, Power Point, or any office application)
• Good administrative and documentation skills.
• Customer/Client Service Skills
• Excellent report writing and analytical skills.

Core competencies:

• Proactive and self-motivated, able to work independently as well as in a team.
• Learning and adaption ability
• Solution oriented with ability to positively overcome challenges
• Ability to deliver with minimum supervision
• Effective communication, problem solving and decision-making skills.
• Excellent people skills and good public relations
• High level of integrity
• Well organized; able to meet deadlines, good understanding of time management.

Others/Extra Details

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment. Any form of canvassing in the recruitment process will lead to automatic disqualification.

"By applying to this job, I understand and acknowledge that ALIGHT is committed to ensure compliance of its code of conduct by staff and any other persons working on behalf of ALIGHT  with zero tolerance to GBV acts and Protection against Sexual Exploitation and Abuse. ALIGHT requires its staff and any other person working on behalf of ALIGHT to treat all people with dignity and respect and to actively prevent harassment, abuse and any nature of exploitation. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding related topics". "QUALIFIED WOMEN ARE ENCOURAGED TO APPLY".