Human Resources Officer

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Description

Hello Hello!  Alight is recruiting a Human Resources Officer for our program in Uganda to be based at ALIGHT Kampala Office You’re interested in joining us? Welcome, we’re happy you’re here!

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. 

Reporting to the Human Resources Coordinator, the the Human Resources Officer will be responsible for supporting the Human Resource Department to provide general and routine HR support ensuring efficient and effective functions. 

Key Duties & Responsibilities

Recruitment & Selection: 

• Support in the recruitment process by running job adverts in the HR Software and invite candidates for interviews.
• Prepare set of forms for all new staff and guide them on completing the same, and support in onboarding process.
• Participate in longlisting and shortlisting candidates and support in conducting interviews of the selected candidates.
• Conduct reference checks and ensure that they are placed on file.

On Induction / Orientation - Staff joining ALIGHT Uganda are effectively informed about the organisation and the purpose of their role in the delivery of ALIGHT'S mandate.

• Works on the preparation of induction and orientation materials and events to ensure new staff know about ALIGHT and are able to reach full functionality in minimum time.

Rights and Responsibilities - Staff are aware of their contractual rights and responsibilities in delivering their work for ALIGHT in line with the Code of Conduct

Staff Welfare:

• Coordinate the Medical insurance while providing oversight and support to staff on medical insurance scheme.
• Ensure new staff are registered on the medical scheme and cards processed.
• In liaison with the service providers, schedule health talks at least each quarter.
• Follow through on new medical cards and later send them to respective staff in a timely way.
• Notify insurance about the new staff additions and exits. 

Health and Safety: 

• Handle Group Personal Accident insurance of staff and follow up on any claims and compensations with the service provider.
• Assist in ensuring that Health and Safety guidelines are adhered to and liaise with the HR Coordinator for any Health and Safety concerns.
• Handle the Group Life Insurance while working closely with service providers.  

HR Administration: 

• Proactively manage all HR correspondences and ensure response deadlines are met.
• Monitor the staff contract status to ensure timely renewals in collaboration with HR Coordinator. 
• Work with IT Support to create email addresses for new staff.
• Ensure staff lists are updated and shared monthly with the HR Coordinator. 

Staff Exits: 

• Follow up on clearance and exit forms for all exiting staff and ensure that they are received, dully signed off and cleared by all departments.
• Work with staff and supervisors to complete Exit Interviews/ forms for position respective grades in time and compile quarterly reports. 
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• Records Management:
• Ensure original copies of all documents are in the Personnel Files. 
• Add new staff with all their respective details into the HR database/software.
• Ensure personnel files are in place for each staff as per audit requirements.

Interns and Volunteers:  

• Receive requests for internship and volunteer placement. 
• In consultation with the Human Resources Coordinator and unit heads,  vet / recommend interns and volunteers for placement.
• Manage Internship placements with respective departments / program areas in line with the Internship Policy.

Requirements

Qualifications and experience:

• A minimum of a Bachelor’s degree in Human Resources, BBA (HRM), Social Sciences, Organizational Psychology or related field. 
• A minium of 3 years experience in similar or related role. 
• Experience working with INGOs in Human Resources and in humanitarian response setting/environment is prefered.  
• Computer skills in Microsoft office (Word, Excel), PowerPoint and the internet. 

Behavioral competences: 

• High level of confidentiality. 
• Ability to work in a team. 
• Remains calm and positive under pressure and in difficult situations. 
• Aware of impact on others and adjusting own behaviour accordingly. 
• Tolerant of difference - cultural sensitivity in relation to its impact on HR. 

Skills: 

• Good written and spoken English. 
• Good analytical, organization, planning and communication skills. 
• Good interpersonal skills. 
• Records keeping skills. 
• Excellent communication skills including excellent writing skills. 
• Proficiency in major programs such as Word, Outlook and Excel. 
• Good interpersonal skills. 

Others/Extra Details

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment. Any form of canvassing in the recruitment process will lead to automatic disqualification. 

"By applying to this job, I understand and acknowledge that ALIGHT is committed to ensure compliance of its code of conduct by staff and any other persons working on behalf of ALIGHT  with zero tolerance to GBV acts and Protection against Sexual Exploitation and Abuse. ALIGHT requires its staff and any other person working on behalf of ALIGHT to treat all people with dignity and respect and to actively prevent harassment, abuse and any nature of exploitation. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding related topics.