Procurement Officer

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Description

Hello Hello!  Alight is recruiting a Procurement Officer for our program in Uganda to be based at Kampala Office. You’re interested in joining us? Welcome, we’re happy you’re here!

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. 

Technically reporting to the Logistics and Supply Chain Manager, the Procurement Officer will be responsible for providing support to the Logistics and Supply Chain department in effecting procurement needs for Alight Uganda; and to achieve better service delivery and cost-effectiveness using best and emerging practices in procurement management.

Key Duties & Responsibilities

1. Receive PRFs from the user departments, record and track the PRFs to ensure they are fully signed and sent to the respective field offices minimizing loss of documentation.

2. Obtain quotations from Alight Uganda’s (pre) qualified vendors in effecting competitive and fair procurement processes, in line with Alight and donor regulations.

3. Prepare Purchase Orders (PO) for approved Purchase Request Forms and negotiate competitive delivery dates.

4. Liaise with the finance department to administer the final payments to vendors in line with the terms and conditions outlined in the Purchase Order. 

5. Support the Logistics and Supply Chain Manager with handling of country program tender processes to ensure effectiveness, transparency, accountability and competitive purchase of goods and services.

6. Maintain the monthly procurement tracking report by updating all procurements at Kampala Level and submit to the procurement manager at the end of every month.

7. Maintain a suppliers database and introduce cost-effective and transparent bid collection practices

8. Carry out regular market assessments and maintain accurate knowledge of market prices for most common goods and services requirements of the country office.

9. Maintain the filing system of all procurements and maintain a good record of all procurements

10. Ensure the timely completion of all procurements and regular submission of minutes to the procurement committee.

Requirements

• Minimum of Bachelor’s degree in Procurement and Logistics Management /or Operations, Business administration, International trade, or related. 
• Minimum of three (3) years of work experience with development or relief organizations working in complex emergency situations and/or development settings. 
• Familiarity with private, UN, US government and multilateral donor Logistics requirements and working.
• High proficiency in reading, writing and speaking English; also proficiency in the use of computers and standard application, including use of Information Management Systems (IMS). 
• Behavioral competences  
• Strong analytical, written and verbal skills. 
• High level of integrity, accountability and personal ethic
• Good interpersonal skills; ability and inclination to work in/with teams
• High level of self-drive, discipline and desire to achieve
• A go getter requiring minimal supervision to work towards results

Others/Extra Details

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment. Any form of canvassing in the recruitment process will lead to automatic disqualification.

\"By applying to this job, I understand and acknowledge that ALIGHT is committed to ensure compliance of its code of conduct by staff and any other persons working on behalf of ALIGHT  with zero tolerance to GBV acts and Protection against Sexual Exploitation and Abuse. ALIGHT requires its staff and any other person working on behalf of ALIGHT to treat all people with dignity and respect and to actively prevent harassment, abuse and any nature of exploitation. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding related topics\". QUALIFIED WOMEN ARE ENCOURAGED TO APPLY.