Intern (FWA & Price List development Support)

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Description

Hello Hello!  Alight is recruiting Intern (FWA & Price List development Support)  for our country office program  in Uganda based at Kampala Office (1 Position). You’re interested in joining us? Welcome, we’re happy you’re here! 

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. 

Reporting to the Logistics and Supply Chain  Manager, the  Intern (FWA & Price List development Support) will  support the Logistics and Supply Chain team in  the administration, procurements of lower threshold and transit stores management activities ensuring performance according to ALIGHT and Donor guidelines.

Key Duties & Responsibilities

• Review draft Request for Quotations (RFQ’s) of standard items categories that are regularly procured and pre-recommended for Frame work agreement contracting process at field office level. 

• Review supplier’s bids for correctness and accuracy, enter the pricing information into the Bid Analysis to support the frame work agreement contracting process.

• Prepare draft Bid Analysis (BA) of selected categories for frame work agreement contracting processes for field offices.

• Review the procurement committee minutes from all offices relating to the frame work agreement contracting process, sort and file orderly for purposes of compliance to standard record keeping and traceability.  

• Participate in procurement committee meetings to take minutes relating to the frame work agreement contracting process and prepare draft evaluation reports for review of the Procurement Team.

• Support the logistics and supply chain Manager to enter recommended price schedules into draft framework agreements for onward reviews of his/her supervisor.

• Periodically update the required necessary information on approved frame work agreements into the contracts tracking sheet into the procurement trackers of each office.

• Compile and fill details of prices received market price surveys into the standard price list template for various offices to prepare the price catalogue.

• Support the Procurement Team to collect quotations and price catalogues from the market prices information to guide in making decision on average prices of standard goods to develop pricing list of specific categories.

• Consolidate the price lists of different categories of goods and services to develop a standard price catalogue for review of Logistics & Supply Chain Manager and Coordinator.

• Support to scan and upload all procurement documents of frame work agreement process for ease of review and approval in Ready Sign platform and e-filing.

• Ensure proper and accurate filling system of procurement transaction documents for purposes of compliance to standard record keeping, audit trails and traceability. 

• Responsible to facilitate procurement document flow processes for review and approvals/signatures by Supply Chain Coordinator, Finance Coordinator, Head of Programmes and Executive Director.

• Print or photo copy and organize procurement supporting documents orderly and consistently for review and appropriate onward processing.

• Assist the procurement team in the digital filing of procurement documents, scan completed procurement documents, label as per filling standard, and save files in a systematic order in internal server / share point drives. 

• Perform any other duty that may be assigned by either the logistics manager or procurement officer when necessary.  

Requirements

 Minimum Bachelor’s degree in relevant field (Supply chain, Economics, Accounting, Management, etc.)  

 Excellent verbal and written communication in English.

 Excellent computer skill. Hands on experience of MS word, Excel, and PowerPoint.  

 Able to demonstrate professional ethics and working with a high degree of confidentiality.

 Willing to learn and having a good attitude.  

 Work with minimum supervision, be self-motivated, and proactive. 

Others/Extra Details

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment. Any form of canvassing in the recruitment process will lead to automatic disqualification.

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