Intern (Procurement Support)-2positions

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Description

Hello Hello!  Alight is recruiting  Intern (Procurement Support) for our country office program  in Uganda based in Kampala and one to be based in Nakivale (2 Positions). You’re interested in joining us? Welcome, we’re happy you’re here! 

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. 

Reporting to the Logistics and Supply Chain  Manager, the  Intern (Procurement Support) will  support the Logistics and Supply Chain team in  the administration, developement  of all  procurement related documentation for goods and services with preciseness and utmost accuracy  ensuring performance according to ALIGHT and Donor guidelines.

Key Duties & Responsibilities

• Prepare PRF’s for service and goods relating to Operations department.

• File reviewed and approved Procurement Requisition Forms (PRF’s) submitted to the Operations Officer.

• Draft Request for Quotations (RFQ’s) for cash, single quotation and simple quotations procurement thresholds.

• Draft Bid Analysis (BA) for simple quotation and formal quotations procurement thresholds, submit to the Operations Officer for review.

• Support the Procurement Team with Cash & Receipt procurements and other low-value procurement transactions.  

• Prepare draft Purchase Orders (PO) for review of the Procurement Officer and Logistics & Supply Chain Manager as and when required.

• Support to compile procurement paper works, draft evaluation reports of the procurement committee meetings and submit for review of the Procurement Team.

• Follow up executed orders with selected vendors and ensure prompt service and goods delivery.

• Scanning and uploading of all procurement documents for ease of review and approval in Ready Sign platform and e-filing.

• Update the procurement tracker on daily basis with details of progress on procurement transaction files for monthly reporting.

• Tracking and recording of all payments submitted to Finance for settlement of supplier claims.

• Ensure proper and accurate filling system of procurement transaction copies for purposes of compliance to standard record keeping, audit trails and traceability. 

• Responsible to facilitate procurement document flow processes for review and approvals/signatures by Supply Chain Coordinator, Finance Coordinator, Head of Programmes and Executive Director.

• Print or photo copy and organize procurement supporting documents orderly and consistently for review and appropriate onward processing. 

• Perform any other duty that may be assigned by either the logistics manager or procurement officer when necessary.  

Requirements

 Minimum Bachelor’s degree in relevant field (Supply chain, Economics, Accounting, Management, etc.)  

 Excellent verbal and written communication in English.

 Excellent computer skill. Hands on experience of MS word, Excel, and PowerPoint.  

 Able to demonstrate professional ethics and working with a high degree of confidentiality.

 Willing to learn and having a good attitude.  

 Work with minimum supervision, be self-motivated, and proactive

Others/Extra Details

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment. Any form of canvassing in the recruitment process will lead to automatic disqualification.

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