Office Assistant

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Description

Hello Hello!  Alight is recruiting Office Assistant for our program in Uganda to be based at Kampala (1 position) . You’re interested in joining us? Welcome, we’re happy you’re here! 

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. 

About the Position

Reporting to the Administrative Officer, the Office Assistant will be responsible for providing professional, efficient and effective Office support services for the Alight Kampala Office and performing other duties as assigned time to time by the supervisor.

Key Duties & Responsibilities

• Clean and maintain Offices, office assets and office environment, ensuring they are always clean and conducive for staff working in it.
• Manage staff refreshments and prepare tea and lunch meals at the office daily for staff and ALIGHT guests.
• Support the Administrative Assistant with bulk printing and photocopying documents when need arises.

• Support with managing the reception desk to receive and attend to visitors when need arises.
• Support during the inventory management.
• Support in events management and significant meetings.

Report on time to the supervisor of the area concerned if any maintenance repairs is needed.

• Update and maintain record of monthly office and kitchen supplies and consumables tracker to ensure timely replenishment.
• Ensure lights, utilities and facilities in general office areas are switched off, or powered down, including lighting in common areas.

Requirements

• Ordinary Level Education
• Experience in preparing muti-cultural and executive meals.
• Experience in working with multi-cultural environments.
• At least 4 years’ experience in a similar or related role.
• Certificate in House keeping or Catering is an added advantage.
• Ability to work in a team.
• Fluency in spoken English 

Behavioral Experience

• Good communication and interpersonal skills. (verbal, written, telephone)
• Ability to work in a team.
• Confidentiality   
• Ability to work long hours when need arises.
• Dependability and attention to detail
• Good customer care and self-presentation

Others/Extra Details

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment. Any form of canvassing in the recruitment process will lead to automatic disqualification.

"By applying to this job, I understand and acknowledge that ALIGHT is committed to ensure compliance of its code of conduct by staff and any other persons working on behalf of ALIGHT  with zero tolerance to GBV acts and Protection against Sexual Exploitation and Abuse. ALIGHT requires its staff and any other person working on behalf of ALIGHT to treat all people with dignity and respect and to actively prevent harassment, abuse and any nature of exploitation. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding related topics "QUALIFIED WOMEN ARE ENCOURAGED TO APPLY".